A Typical Meeting

  • toast-clapThe Sargent at Arms opens the meeting with a quick introduction to the Toastmasters Organisation, and welcomes members and guests
  • The Club President gives opening address, welcomes guests, and introduces the Toastmaster for the evening
  • The Toastmaster (who chairs the meeting) opens the meeting,  and introduces the various roles that give the meeting its structure
  • The Grammarian introduces the ‘word of the day’ and describes role of counting crutch words, and assessing the general grammatical standard of speakers
  • The Poet Master reads a poem, often with some contextual background, or explanation of the poem’s meaning
  • The Time keeper is introduced to time speeches and Speech Evaluators
  • The Topics Master chairs an impromptu questions and answers session (not to include guests) and encourages members to give 1-2 minute off-the-cuff speeches on topics pre-selected by the topics master. Guests are welcome to volunteer and contribute to the topics session if they wish
  • The topics session lasts for about 25-30 minutes
  • The Toastmaster introduces the first two speeches of the evening, typically lasting about 5 to 7 minutes each
  • Each Speaker has a given learning objective (depending on the CC or CL manual level she/he is pursuing)
  • Once the speeches are completed each is evaluated by another member of the club
  • A typical meeting – Dublin 18 Toastmasters –  usually involves a refreshment break. After one hour, there is a 15 break for tea and coffee. Here members and guests can mingle.
  • After the refreshment break, the third and fourth speeches of the evening are introduced by the toastmaster
  • The General Evaluator evaluates the meeting and each of the Speech Evaluators
  • The Vice President of Education makes club announcements
  • The President is then invited by the toastmaster to make any necessary announcements
  • The meeting is brought to a close by the toastmaster.
  • If available members retire to the bar for drinks and chat.